Are you an organized and service-minded professional who thrives in a dynamic, high-paced environment? We are looking for an Executive Assistant to provide comprehensive administrative support to members of our Group Executive Management (GEM) in a temporary position until August 2026 (svangerskapsvikariat). If you are a proactive problem-solver with exceptional attention to detail who is available shortly, we encourage you to apply!

About the Role

As an Executive Assistant, you will be an essential part of our CEO Office, ensuring the efficiency and success of our business operations. You will provide administrative support to assigned GEM members, handling tasks that streamline their daily work, meeting schedules, and travel plans. In this role, you will work closely with key stakeholders across the organization, contributing to a professional and well-structured executive environment.

Key Responsibilities

• Manage calendars, meetings, and email correspondence for assigned executives.

• Handle travel arrangements and ensure compliance with company policies.

• Process expense reports and administrative tasks efficiently.

• Organize meeting logistics, including agendas, minutes, and follow-ups.

• Maintain and structure Teams sites and documents.

• Collaborate with key stakeholders on planning, events, and projects.

• Ensure smooth administrative operations and proactively anticipate needs.

Who You Are

We are looking for an experienced and professional Executive Assistant with the ability to handle multiple priorities in a structured manner. The ideal candidate is:

• Service-minded and proactive, always seeking solutions and anticipating needs.

• Highly organized and detail-oriented, ensuring accuracy in all tasks.

• A strong communicator, with excellent English skills (written and verbal).

• Discreet and trustworthy, maintaining confidentiality in all matters.

• A team player, but also able to work independently and make decisions within the scope of the role.

• Resilient and adaptable, comfortable working in a fast-paced and sometimes ambiguous environment.

Qualifications

• 3–5 years of experience as an Executive Assistant, preferably supporting C-level executives.

• Bachelor's degree in a related field is preferred, but relevant experience can compensate.

• Expert proficiency in Microsoft 365 / Office Suite.

• Proven ability to juggle multiple tasks, prioritize effectively, and maintain structure.

• Experience working in an international, matrix organization is an advantage.

Why Join Us?

This is an exciting opportunity to work closely with top executives in a global organization. You will be part of a professional and collaborative environment where your contributions will have a significant impact. If you are a dedicated and proactive Executive Assistant, we would love to hear from you!

We are contacting candidates and interviewing on a rolling basis. 

The Wallenius Wilhelmsen group is the market leader in roll-on/roll-off (RoRo) shipping and vehicle logistics, managing the distribution of cars, trucks, rolling equipment, and breakbulk to customers all over the world. 

The company operates around 125 vessels servicing 15 trade routes to six continents, a global inland distribution network, 66 processing centers, and eight marine terminals. 

With the head office in Oslo, Norway, the Wallenius Wilhelmsen group has 9500 employees in 28 countries worldwide.