Are you a highly organized and proactive professional who thrives in a fast-paced executive environment? We are looking for an Executive Assistant to provide full administrative support to our CEO, as well as support other executives. If you have previous experience, strong attention to detail, excellent communication skills, and the ability to manage multiple priorities, we encourage you to apply!

About the Role

As an Executive Assistant, you will play a key role in ensuring the smooth operations of the CEO Office by supporting the President & CEO with administrative and organizational tasks. You will report to and collaborate closely with the Senior CEO Advisor as well as the rest of the Group Executive Management (GEM), and other key stakeholders to facilitate high-level business activities.

Key Responsibilities

• Manage calendars, emails, and meetings for the CEO and other executives.

• Plan and coordinate travel, ensuring efficiency and policy compliance.

• Handle expense settlements and invoice processing.

• Prepare agendas, take minutes, and follow up on action points.

• Collaborate with key stakeholders on planning, events, and projects.

• Support document and Teams site management.

• Collaborate with key departments on executive projects.

• Develop and maintain administrative routines and procedures.

Who You Are

We are looking for an experienced Executive Assistant who can work independently, manage multiple tasks and stakeholders, and proactively anticipate needs. The ideal candidate is:

• Highly organized and detail-oriented, ensuring accuracy in all tasks.

• Service-minded and proactive, always thinking ahead and proposing solutions.

• Discreet and trustworthy, able to handle confidential information with integrity.

• An excellent communicator, with strong English skills (written and verbal).

• Can read and understand Norwegian

• A team player, but also capable of making independent decisions.

• Flexible and adaptable, comfortable navigating change and ambiguity.

Qualifications

• 3–5 years of experience as an Executive Assistant, supporting C-level executives.

• Experienced in working in an international and matrix organization.

• Bachelor’s degree in a related field is preferred, but relevant experience can compensate.

• Expert proficiency in Microsoft 365 / Office Suite.

Why Join Us?

This is a permanent position offering an exciting opportunity to work closely with top executives in a global organization. You will be part of a professional and collaborative environment where your contributions will have a meaningful impact. If you are a dedicated and proactive Executive Assistant, we would love to hear from you!

We are contacting candidates and interviewing on a rolling basis, so send in your application today!

Benefits 

• Varied responsibilities, challenging tasks and development in a truly global company. 

• Competitive terms and conditions, including a very good pension scheme and premium health and group life insurance. 

• Modern office facilities at Lysaker with top-notch in-house canteen with subsidized lunch and available free parking. 

• Sport and cultural activities, in-house gym and opportunity to exercise during working hours.  

• Social events year-round (e.g., wine tastings, cooking classes, yoga, dance, and rock-climbing lessons etc.). 

• Ability to use company cabins in e.g. the Norwegian mountains, Swedish coast, Barcelona, Copenhagen, Berlin and Lisbon. 

• Paid parental leave and compassionate leave. 

Diversity, Inclusion & Belonging: The Wallenius Wilhelmsen Group is an equal opportunity employer that strongly believes in diversity and a value driven culture that makes everyone feel welcome. The successful candidate will enjoy working in a global company with colleagues and stakeholders from different cultures and countries and where English is the working language. 

Our WISTA Pledge: The Wallenius Wilhelmsen Group has committed to increase the representation of women in leadership positions to 40% by the year 2030 as part of our commitment to improve gender equality in the maritime sector.